Job Summary.
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Work closely with designated Project Manager(s) to perform general construction administrative operations, communications, and document control
Essential Job Duties & Responsibilities.
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Completing and filing various project documentation, contract information, construction documents, plans, specifications, RFI's, material submittals, insurance certificates, invoice coding and tracking, change orders, etc.
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Work with accounting team to provide support and input for project cost management
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Administrative role also includes maintaining overall office wellness, greeting and supporting visitors, keeping office supplies stocked, mailing, office related errands, archiving project documents, recycling, etc.
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Works required office hours, Mon - Fri 8am to 5pm, includes 1 hour lunch break
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May perform other duties as assigned
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Demonstrates knowledge and compliance with all company safety policies and procedures
Skills Required.
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Assist with project coordination and management tasks
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Organize and maintain project files and documentation
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Utilize Microsoft Suite to create and update spreadsheets, presentations, and documents
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Perform clerical duties such as answering phone calls, responding to emails, and scheduling meetings and mailing
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Upload documents to construction software programs
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Strong organizational skills and attention to detail
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Excellent written and verbal communication skills
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Ability to multitask and prioritize tasks effectively
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A friendly, positive and approachable team member who connects easily with people
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Ability to execute tasks, ask questions as needed, and deliver on expected timelines accurately and thoughtfully
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Ability to work constructively independent or in teams as needed
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Desire to be a part of a team, learn more, and build a career
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Ensures and contributes to a safe environment for customers and associates
Experience
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Previous experience as a project assistant or in a similar administrative role is preferred but not required
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Proficiency in using both Microsoft Suite (Outlook, Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides) for creating and editing documents
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Familiarity with Procore Construction Management and Sage 300 Construction not required but preferred
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Experience in a construction office or as a construction office receptionist is beneficial but not required.
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Knowledge of clerical procedures and office management practices
Swank Enterprises provides special training to meet additional job requirements as needed.
Salary dependent on experience
90 Day Probationary period will apply